Sign Your Offer Letter Online, Accept Your New Job in Minutes
No account. No upload. Just sign.
Congratulations, they picked you. The offer landed in your inbox, probably as a PDF attached to a warm note from a recruiter or hiring manager, and now it’s waiting for your signature. You don’t need a printer, a scanner, or a new DocuSign account to send it back. Signegy lets you sign the offer letter in your browser, for free, in about a minute. The rest of this page is the short version of what to check before you sign, and how to handle the return trip cleanly.
Read It Before You Sign It
The temptation to sign and celebrate is real, and the worst thing an offer letter can do is look identical to the verbal offer while quietly differing in one important place. Before your signature goes on the page, walk through the letter once and confirm the details match the conversation.
Compensation. Check the base salary, any sign-on bonus, the performance bonus structure, commission percentages if you’re in a sales role, and the equity grant (shares or options, vesting schedule, cliff). Startup offers in particular can bury material details about equity in a separate document, so if the letter references an equity plan you haven’t read, ask for it.
Start date. Confirm it lines up with whatever notice period you owe your current employer. If two weeks won’t work because a project handoff demands three, ask now rather than after you’ve signed.
Title, level, and reporting line. These sometimes drift between a verbal offer and the written version, usually by accident. If the letter says “Senior Engineer” and you negotiated “Staff Engineer,” flag it before signing, not after.
Benefits. Health insurance start date, retirement matching, PTO accrual, remote or hybrid policy, any stipend. Benefits rarely make or break an offer, but a missing detail is easier to fix now.
Contingencies. Most offers are contingent on a background check, reference verification, or proof of work authorization. Read what could cause the offer to be rescinded and make sure you can clear each one.
Restrictive covenants. Some offer letters bundle in a non-compete, non-solicit, or IP assignment clause. These affect what you can do after you eventually leave, so they deserve more attention than the paragraph about the break room. If the restrictions feel broad, an employment lawyer can review the language for a modest flat fee, which is worth it for a senior role.
None of this is a reason to stall. It’s a reason to take fifteen focused minutes before you click sign.
How to Sign the Offer Letter with Signegy
Download the PDF from HR’s email or your candidate portal and drop it onto the sign your offer letter now tool. The letter renders in your browser, so nothing uploads anywhere.
Create your signature the way that fits the moment. Drawing with a trackpad or finger gives you the closest thing to a handwritten look. Typing your name and choosing a handwriting-style font is faster and still reads as a signature on the page. If you’ve got a scan of your real signature from an earlier document, upload it and Signegy will place it as a transparent image. Drag the signature to the acceptance line, usually at the bottom of the last page, and resize it so it sits naturally on the line rather than overflowing it. If the letter has multiple signature spots (some include an initial block on each page or a separate page for acknowledgment of an attached NDA), navigate through and place signatures where needed.
Download the signed PDF when you’re happy with how it looks. Name the file something HR can file without renaming it: OfferLetter_Signed_Jane_Doe.pdf is better than document (3).pdf.
Returning the Signed Offer
Most companies want the signed letter back through the same channel that delivered it. Reply to HR’s original email with the signed PDF attached, or upload it to the applicant-tracking system (Workday, Greenhouse, Lever, Ashby all accept PDF uploads in the candidate record). Keep a copy for yourself in whatever folder holds your employment records. Offer letters get referenced later more often than people expect, whether it’s for verifying a sign-on bonus commitment or just remembering what the original PTO policy looked like.
If the offer came with an NDA or IP assignment to sign separately, also need to sign an NDA? walks through that document specifically, and for the broader etiquette of turning around a signed PDF, sign and return the document covers the return step in more depth. If you want the general legal context that makes all of this work, about signing contracts electronically has the long version.
One Note on Privacy
Your salary is yours. So is your sign-on bonus, your equity grant, and the specific terms of the relationship you just agreed to. Most offer letters contain compensation details that many people prefer not to share with roommates, extended family, or the general internet, and when you upload an offer letter to a cloud signing service, you’re trusting that service’s data-handling posture with exactly those numbers.
Signegy’s signing flow processes everything in the browser tab you have open. The PDF loads locally, your signature is merged into the file locally, and the signed version downloads back to your device. Nothing transits Signegy’s servers, which means nothing about your new compensation ends up in a database that isn’t yours. If keeping your salary private matters to you, that’s the reason to sign this particular document here rather than somewhere that wants your email address first.
Welcome to the new job.
Frequently Asked Questions
Is an electronically signed offer letter legally binding?
Yes. Under ESIGN and UETA in the US, and equivalent legislation across the EU, UK, Canada, and most other major jurisdictions, an offer letter signed electronically has the same legal standing as one signed with a pen. Employers have been onboarding new hires this way for the better part of two decades.
Should I negotiate before I sign?
If you want to change something (salary, start date, title, signing bonus, equity), do it before you sign. Once your signature is on the letter, you've accepted the terms as written. Good-faith employers expect some back and forth on a first offer and won't be thrown by a polite counter.
Can I sign the offer letter from my phone?
Yes. Signegy runs in any mobile browser, so you can accept from an airport, a coffee shop, or the parking lot outside your current office. Draw the signature with your finger, reposition it on the signature line, and email the signed PDF straight back to HR.
What if HR sent me a DocuSign link instead of a plain PDF?
Use the DocuSign link. When an employer builds the offer into a specific signing workflow, their HR system is watching that link for completion, and signing a separate copy with another tool can leave their status tracker stuck on "pending." Signegy is for the common case of a PDF attached to an email.
How fast should I return a signed offer?
Most employers plan around two to five business days, and many offers include an explicit deadline. Signegy takes the logistics off the critical path, so the only time you're spending is the time you actually want to spend reading, thinking, and deciding.